Here’s another technique to speed up your productivity.
Dwight Eisenhower was the 34th President of the United States. His most famous productivity strategy is known as the Eisenhower Matrix (or Eisenhower box).
Here’s how it works…
Categorize all your tasks according to two things;
This gives you a 2×2 matrix with four quadrants:
• In quadrant one – Tasks that are important and urgent, like crises that need to be dealt with right away.
• In quadrant two – Tasks that are important but not urgent, like building important relationships and planning for the future.
• In quadrant three – Tasks that are urgent but not important, like a phone ringing while you’re working on something else.
• In quadrant four – Tasks that are neither important nor urgent in other words a pure waste of time.
The most important quadrant to focus on is the second quadrant. These actions are the ones that will have an enormously positive impact on your life. And when you work enough in quadrant two, you’ll find far fewer crises showing up in quadrant one.
What’s so special about this technique?
- It can be used for broad productivity plans (“How should I spend my time each week?”) and for smaller, daily plans (“What should I do today?”).
- It pushes you to question whether an action is really necessary, which means you’re more likely to move tasks to the “Delete” quadrant rather than mindlessly repeating them.
Eisenhower matrix is simple and effective. Divide your to do’s into 4 quadrants according to urgency and importance. Then if the task is…
- Urgent and important (do it immediately)
- Important, but not urgent (schedule to do later)
- Urgent, but not important (delegate to someone else)
- Neither urgent nor important (eliminate)
Will it work for you? You’ll never know until you try. So why not give it a shot?
If you’re already using it share your experience in the comments section below and if you’re new to this technique, go ahead and try it out today.
I created a spreadsheet template of the Eisenhower Box that you can download and use whenever you want to improve your productivity and eliminate time wasting activities.
Click here to download a free template!
If you find it useful please share it with others.
Not long ago I wrote a post about Pomodoro technique which is also a technique to speed up your productivity. If you haven’t read that yet I recommend you to check it out.